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Your Partner for Trade Show Success

In the high-stakes world of trade shows and exhibitions, logistics can make or break your investment. You have spent months designing your booth, creating marketing collateral, and training your sales team. However, if your display does not arrive on the show floor on time, or if it arrives damaged, those efforts are wasted. You need a logistics partner who understands that missing a move-in window is not an option.

 

Hollander Storage & Moving Company is uniquely situated to support your trade show and exhibit delivery needs. Whether you are exhibiting locally in Chicagoland, traveling across the Midwest, or shipping a display to a venue anywhere in the United States or abroad, we are ready to serve. We act as the quiet engine behind your event marketing success, ensuring the physical assets of your brand are exactly where they need to be, when they need to be there.

The Hollander Advantage

Strategic Hub at O'Hare

Location matters in logistics. With our warehouses situated just outside O’Hare Airport, we are perfectly positioned to handle time-critical shipments. This proximity allows us to manage air freight with exceptional speed and efficiency. We serve as a central consolidation point for exhibitors, allowing materials to be shipped to us in advance, inspected, and then delivered to the venue precisely during your assigned move-in slot.  

The Power of UniGroup Logistics

We are not just a local mover. Through our partnership with UniGroup Logistics as a shareholding agent, we have earned one of the best reputations for quality transportation and shipping services in the trade show industry.

This affiliation gives us—and you—access to a vast network of resources throughout the country and around the globe. We leverage specialized fleets designed for high-value exhibits, including climate-controlled trailers and air-ride suspension trucks that protect sensitive electronics and fragile displays from road vibration. When you work with Hollander, you get the personalized attention of a family business backed by the infrastructure of a global logistics leader.  

Comprehensive Logistics Services

The Hollander logistics team can assist you with every aspect of the transport chain. We offer a "one-stop" solution that covers the journey from your headquarters to the show floor and back again.

Multi-Modal Transportation

We handle the pick-up and delivery of your trade show assets located anywhere in the world using the most appropriate transport mode for your timeline and budget:

• Ground Transportation: Ideal for domestic shows. We utilize specialized trucking assets to ensure safe, direct transport.
• Air Freight: When time is critical, we leverage our O'Hare proximity to expedite shipments domestically or internationally.
• Ocean Freight: For large-scale international exhibitions with longer lead times, we offer cost-effective ocean shipping solutions.  

Marshaling Yard Assistance

The most chaotic part of any trade show is the marshaling yard. This is the staging area where trucks wait for access to the loading docks. Navigating these yards requires patience, precise timing, and specific paperwork.

Our team provides expert marshaling yard assistance during move-in and move-out periods. Our drivers are experienced with the strict check-in procedures and waiting protocols of major convention centers. We ensure your shipment is queued correctly and hits the dock at the appointed time, helping you avoid costly "waiting time" penalties or missed setup windows.  

International Exhibition Support

Exhibiting abroad offers massive growth potential, but it introduces complex bureaucratic hurdles. Hollander is experienced in navigating these waters. We ensure your freight clears customs smoothly so you can focus on your international clients.  

Documentation and Compliance

We handle the preparation of essential international documents. Errors here can lead to shipments being impounded at the border. Our team manages:

• Shipper’s Letter of Instruction: Ensuring clear directives for the handling of your cargo.
• Shipping Labels: utilizing correct formatting to ensure automated sorting systems route your freight correctly.
• U.S. Customs Power of Attorney: Allowing us to act on your behalf to clear goods through customs agencies.
• Certificate of Origin: Vital for determining tariff rates and complying with trade agreements.  

Tips for a Seamless Exhibitor Experience

Label Everything

Every crate, box, and pallet must have a label on at least two sides. Include the show name, your company name, booth number, and the general contractor's name. If a label falls off, your crate could be lost in the "bone yard."  

Consolidate Your Shipment

Try to ship everything on a single bill of lading. Convention centers often charge "drayage" (handling fees) based on weight, but with minimums per shipment. Multiple small shipments can cost significantly more than one consolidated pallet.  

Inspect Upon Arrival

When your freight arrives at the booth, inspect it immediately. If there is damage, document it with photos and report it to the general contractor before you begin setting up.  

Plan for Empty Crate Storage

Remember that once you unpack, your crates will be taken away for storage during the show. detailed "Empty" stickers are crucial to ensure your crates are returned to you promptly at the end of the event.  

SINCE 1888 HOLLANDER STORAGE & MOVING

SINCE 1888 HOLLANDER STORAGE & MOVING

Our Trade Show Process

1. Pre-Show Planning

We start by reviewing your exhibitor manual. We identify the target move-in dates, marshalling yard locations, and specific drayage (material handling) regulations of the venue.

2. Transport and Storage

We pick up your booth properties from your facility. If you are shipping early to save money, we can store your items in our secure warehouse until the show begins.

3. Move-In Execution

Our driver checks into the marshaling yard and delivers your freight to the receiving dock. We obtain the “Bill of Lading” sign-off from the show contractor to prove delivery.

4. Post-Show Logistics

Once the show closes, the chaos returns. We assist with the move-out process, picking up your crated items from the dock and returning them to your facility or transporting them directly to the next show on your tour.

Fill out the form below for a fast, free estimate on your next move.

From the Trade Show Delivery Company

Quote Form Full

I By providing my telephone number, I agree to receive (Account Notifications, Customer Care, Delivery Notifications) via text message from Hollander Storage and Moving at the number provided. You may opt out by replying STOP or request more information by replying HELP. Message frequency varies. Message and data rates may apply. You can review our Privacy Policy to see how your data is used.

Why Choose Hollander?

130+ Years of Experience
Weather-Ready
Transparent Pricing
Modern Fleet and Equipment
Post-Move Follow-Up

Hollander Storage u0026 Moving is proud to serve all of Chicago and its surrounding suburbs. Whether you’re moving within the city or to nearby areas, we’ve got you covered.

Areas We Proudly Serve

Andersonville

Bucktown

Edgewater 

Elk Grove Village

Evanston

Gold Coast 

Hyde Park 

Lakeview

Lincoln Park 

The Loop

Oak Park

Naperville
River North, Schaumburg, South Shore, Wicker Park and much more

No matter where you’re moving in the Chicagoland area, Hollander is here to help! 

Moving Chicagoland since 1888

Our Affiliations

THE REVIEWS

We treat customers as family

Hollander made our move process very easy Our crew, Marcus H, Alex P, Chris C, and Jack We’re on time! Very thorough! Extremely careful! I have moved quite a bit in my lifetime. Watching them work was a masters class in customer service and move efficiency.

Karl Dorn

Hollander treated us like family from the very first phone call. Their team relieved all our stress and handled our belongings with incredible care. They wrapped every piece of furniture and protected our floors. Truly the best movers in Chicago for local and long-distance needs. We would not trust anyone else with our home.

Northbrook, IL Resident

As a top-rated United agent, they made our move seamless. The crew was professional, affordable, and attentive to every detail. They arrived on time and finished ahead of schedule. Highly recommended for anyone needing a Chicago moving company that actually delivers on its promises.

Corporate Client

This experience was excellent. Our crew was on time, courteous, and very professional. They were clearly experienced … taking any and all measures to move our possessions carefully. Can’t say enough good things about our crew (Kyle, Supervisor; Vedale; Conner, and Turtle). Thank you for doing such a good job!

David Franson
+

years in the moving industry

/5

customer satisfaction ratings

+

successful moves and counting

/5

moving experience

Frequently Asked Questions

Can you ship to any convention center?

Do you handle customs for international shows?

Do you handle customs for international shows?

Yes. We assist with the preparation of international documents, including the Certificate of Origin and U.S. Customs Power of Attorney. We work to ensure your goods clear customs efficiently to avoid delays.

What is a "Marshaling Yard"?

A marshaling yard is a holding area for trucks delivering freight to a trade show. Trucks must check in there and wait until a dock becomes available. We provide marshaling yard assistance to navigate this process efficiently on your behalf.

Can you store my booth between shows?

Yes. Our warehouses just outside O’Hare Airport are equipped to store trade show exhibits. We can inspect your booth after a show, repair any minor damage, and hold it securely until your next event.

What happens if I miss my move-in time?

Do you offer air freight for last-minute shipments?

Do you offer air freight for last-minute shipments?

Yes. If you are running behind schedule, we can arrange pick-up and delivery using air assets. Our proximity to O’Hare Airport allows us to execute expedited air shipments quickly.

How do I pack my booth for transport?

We recommend using sturdy, custom-built crates for trade show exhibits. While we use air-ride trailers to minimize vibration, crates offer the best protection against the forklifts and handling equipment used at the venue.

What is "Drayage"?

Drayage is the service of moving your freight from the convention center loading dock to your specific booth space. This is typically handled by the show’s General Contractor, but we ensure your paperwork is in order to make this hand-off smooth.

Can you help with paperwork?

Absolutely. We assist with the Shipper’s Letter of Instruction and shipping labels. Proper documentation is the key to preventing lost freight and ensuring accurate billing.

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