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I agree to receive (Account Notifications, Customer Care, Delivery Notifications) via text message from Hollander Storage and Moving. You may opt out by replying STOP or request more information by replying HELP. Message frequency varies. Message and data rates may apply. You can review our Privacy Policy to see how your data is used.

The Smart Alternative to Office Filing

Your important company and client records are the lifeblood of your business. However, keeping files that are not required for day-to-day use in your primary office is an expensive habit. Office square footage is at a premium. Filling that space with filing cabinets, bankers’ boxes, and stacks of paper is not an efficient use of your leasing budget. Furthermore, storing records in a general office environment leaves them vulnerable to theft, misplacement, and environmental damage.

 

Hollander Storage and Moving provides a trusted Record Storage Service that solves these problems. We believe your records should be stored in a record shelving unit in a secure environment where they are readily accessible. Our method of record options and media storage provides a more economical alternative to self-storage or office hoarding. We help you reclaim your workspace while maintaining total control over your information assets.

The Hollander Advantage

Over 50 Years of Document Experience

While our company has a century-long history in moving, we have specifically dedicated over 50 years of experience to managing documents off-site. We provide a level of service unsurpassed in our industry. We understand the nuances of compliance, retention schedules, and quick retrieval. When you trust us with your archives, you are partnering with a team that treats your files with the same care as you would.  

Safety and Security

Security is not an option. It is a requirement. Our facilities are designed to protect your assets. We employ strict security procedures to ensure strict confidentiality. From 24-hour monitoring to restricted access zones, we ensure that only authorized personnel handle your cartons. Whether you are storing legal briefs, medical records, or financial data, your privacy is guaranteed.  

Computerized and Bar Coded Inventory Control

You cannot manage what you cannot track. We utilize a sophisticated computerized and bar-coded inventory control system. Every carton that enters our facility is assigned a unique identifier. This allows us to track the exact location of your records within our shelving units instantly. When you need a file, we do not have to search for it. We know exactly where it is. This technology ensures 100% accuracy in retrieval and refiling.  

Comprehensive Record Storage Services

We offer a full suite of services designed to manage the entire lifecycle of your business records.

Guaranteed Pick Up and Delivery

Accessing your off-site records should be seamless. With a simple phone call, we will retrieve the requested files and deliver them to your door. We understand that business needs vary, so we offer flexible delivery tiers:

• Standard Delivery: For routine requests where next-day service is sufficient.
• Rush Delivery: For urgent needs where you require the file within hours.
• Emergency Service: For critical situations that occur outside of standard business hours or require immediate attention.  

Climate Controlled Storage Options

Paper is fragile. Over time, fluctuations in temperature and humidity can cause documents to yellow, become brittle, or develop mold. We offer Climate Controlled Storage Options to preserve the integrity of your sensitive materials. This is essential for long-term archiving of legal documents, historical records, and delicate media types.  

Storage of All Media Types

Business information lives on more than just paper. We are equipped to store all media types safely.

• Hardcopy: Standard business files, legal documents, and medical charts.
• Computer Disks and Tapes: Magnetic media requires specific environmental conditions to prevent data corruption.
• Artwork: We provide secure storage for architectural drawings, marketing materials, and fine art assets.
• X-Rays: Medical facilities rely on us to store heavy, sensitive X-ray films in compliance with retention laws.  

Secure Record Destruction

Every document has a lifecycle. When your records have met their retention requirements, you need a secure way to dispose of them. We offer Record Destruction services. We handle the shredding and disposal of your expired documents, ensuring that confidential information is destroyed beyond reconstruction. We provide a Certificate of Destruction for your compliance records.  

Carton Sales

Proper storage begins with proper packing. We offer Carton Sales to ensure your records are packed in uniform, durable boxes. Using high-quality record storage cartons prevents crushing and ensures that your files remain organized and protected during transit and shelving.  

Flexible Pricing and Terms

No Long-Term Commitment

We believe you should stay with us because of our service, not because of a contract. There is no long-term commitment required to use our record storage services. You have the flexibility to store your records for as long as you need, whether that is a few months during an office renovation or decades for legal archiving.  

Pay Only for What You Store

Our billing is transparent and fair. Your storage charge is computed based upon the actual number of cartons stored. As your volume changes, costs are adjusted accordingly. If you retrieve 50 boxes and shred them, your bill goes down the next month. You never pay for empty shelf space.  

SINCE 1888 HOLLANDER STORAGE & MOVING

SINCE 1888 HOLLANDER STORAGE & MOVING

Our Record Storage Process

1. Assessment and Packing

We assess your current filing situation. You can pack your files into our standard cartons, or we can assist with the packing process. We ensure every box is labeled clearly.

2. Bar Coding and Indexing

We apply unique bar codes to your cartons. We can also index the files at the file-folder level if you require granular tracking. This data is entered into our inventory system.

3. Secure Transport

Our uniformed drivers pick up your records using our secure fleet. We transport them directly to our record center.

4. Shelving and Management

Your boxes are scanned onto their assigned shelves. They remain there, secure and monitored, until you need them.

5. Retrieval and Delivery

When you need a file, you contact us. We scan the box out of its location and deliver it to you according to your requested timeline (Standard, Rush, or Emergency).

Tips for Effective Record Management

Create a Retention Schedule

Do not store everything forever. Establish a clear retention policy that dictates how long specific types of documents (tax records, employee files, contracts) must be kept. This reduces your storage volume and legal liability.  

Use Standard Record Cartons

Avoid using copy paper boxes or miscellaneous moving boxes for long-term storage. Standard record cartons (1.2 or 2.4 cubic feet) are designed to fit on shelving units efficiently and are strong enough to prevent collapsing.  

Index Your Contents

Create a list of the contents for each box before you seal it. Entering a general description (e.g., "2023 Invoices A-F") into our system makes retrieval much faster than labeling a box simply "Files."  

Fill out the form below for a fast, free estimate on your next move.

From the Best Moving & Storage Company

Quote Form Full

I By providing my telephone number, I agree to receive (Account Notifications, Customer Care, Delivery Notifications) via text message from Hollander Storage and Moving at the number provided. You may opt out by replying STOP or request more information by replying HELP. Message frequency varies. Message and data rates may apply. You can review our Privacy Policy to see how your data is used.

Why Choose Hollander?

130+ Years of Experience
Weather-Ready
Transparent Pricing
Modern Fleet and Equipment
Post-Move Follow-Up

Hollander Storage u0026 Moving is proud to serve all of Chicago and its surrounding suburbs. Whether you’re moving within the city or to nearby areas, we’ve got you covered.

Areas We Proudly Serve

Andersonville

Bucktown

Edgewater 

Elk Grove Village

Evanston

Gold Coast 

Hyde Park 

Lakeview

Lincoln Park 

The Loop

Oak Park

Naperville
River North, Schaumburg, South Shore, Wicker Park and much more

No matter where you’re moving in the Chicagoland area, Hollander is here to help! 

Moving Chicagoland since 1888

Our Affiliations

THE REVIEWS

We treat customers as family

Hollander made our move process very easy Our crew, Marcus H, Alex P, Chris C, and Jack We’re on time! Very thorough! Extremely careful! I have moved quite a bit in my lifetime. Watching them work was a masters class in customer service and move efficiency.

Karl Dorn

Hollander treated us like family from the very first phone call. Their team relieved all our stress and handled our belongings with incredible care. They wrapped every piece of furniture and protected our floors. Truly the best movers in Chicago for local and long-distance needs. We would not trust anyone else with our home.

Northbrook, IL Resident

As a top-rated United agent, they made our move seamless. The crew was professional, affordable, and attentive to every detail. They arrived on time and finished ahead of schedule. Highly recommended for anyone needing a Chicago moving company that actually delivers on its promises.

Corporate Client

This experience was excellent. Our crew was on time, courteous, and very professional. They were clearly experienced … taking any and all measures to move our possessions carefully. Can’t say enough good things about our crew (Kyle, Supervisor; Vedale; Conner, and Turtle). Thank you for doing such a good job!

David Franson
+

years in the moving industry

/5

customer satisfaction ratings

+

successful moves and counting

/5

moving experience

Frequently Asked Questions

How quickly can I get my files?

Access to your files is easy. We offer Guaranteed Pick up & Delivery with options ranging from Standard next-day service to Rush and Emergency same-day delivery. Just let us know your deadline.

Is your facility climate controlled?

Yes. We offer Climate Controlled Storage Options. This is highly recommended for computer disks, artwork, X-rays, and older paper documents that are sensitive to humidity and temperature changes.

Do you offer shredding services?

Yes. We provide Record Destruction services. When your retention period is over, we can securely destroy your documents and provide proof of destruction. You do not need to retrieve the boxes just to shred them; we can handle it directly from the shelf.

Can you store things other than paper?

Absolutely. We specialize in the storage of all media types. This includes computer backup tapes, hard drives, architectural plans, artwork, and medical X-rays.

How is the cost calculated?

Our pricing is based on volume. Your storage charge is computed based upon the actual number of cartons stored. This means your costs scale up or down directly with your inventory. There are no hidden fees for empty space.

Is my information confidential?

Yes. Our security procedures ensure strict confidentiality. Our staff is trained in privacy protocols, and our facility is monitored to prevent unauthorized access. We treat your data with the highest level of security.

Do I have to sign a long-term contract?

No. There is no long-term commitment. We operate on a month-to-month basis, giving you the flexibility to manage your records according to your business needs.

Can I buy boxes from you?

Yes. We offer Carton Sales. We recommend using our heavy-duty record storage boxes to ensure your files are protected. We can deliver these empty cartons to your office prior to your initial pickup.

How do you track the boxes?

We use a Computerized & Bar Coded Inventory Control system. Every box is scanned when it enters our care, when it is placed on a shelf, and when it is retrieved. This provides a complete audit trail for every item in our facility.

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Start Saving Space Today

Call Hollander Storage and Moving today for your Chicago record storage service. Let us manage your archives so you can focus on managing your business.

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